Fun With QueryTracker: How to Spend Too Much Time with the Data Explorer

As I mentioned in my last post, I’m back in the query trenches. And that means I’m spending way too much time thinking about querying.

So let’s talk about one of my favorite QueryTracker tools: the Data Explorer!

What is the Data Explorer?

The Data Explorer shows every time a QueryTracker user has submitted a query to a specific agent. It shows you their anonymized data: the genre of the book, its approximate length, how it was submitted, when it was submitted, what their response was, and how long it took to get it. And a whole lot of people use QueryTracker. And that means that, while the Data Explorer doesn’t show you every query an agent is getting, you can still see how that agent has responded to hundreds of other queries–in real time!

First thing’s first: this is, unfortunately, a feature you can only use if you have a paid QueryTracker membership. And while it’s not a feature I’d necessarily get a paid membership for, it’s super useful once you’ve made the jump.

So, with that in mind, you can get to the Data Explorer from your Query list. First, add some agents to your query list. Query people, and log those queries! Add agents to your to-query list! I explained how to do some of this in my last post. Once you’ve done that:

1. Go to “Queries” in the top navigation.
2. You can choose what agents to show here–the agents you haven’t queried yet? The ones you have? Choose whatever you want to see under “Advanced Search Filters.”
3. Click this button:

The thing that looks like a stack of pancakes? That’s the Data Explorer. (The arrow beneath it goes to the Query Timeline, which uses the same data as the Explorer. The Explorer is a spreadsheet and the timeline is a graphical, er, timeline.)

Both are cool, but we’re going to click on the pancakes.

What does the Data Explorer look like?

Behold!

I can see every single submission that has been logged in QueryTracker. And this is useful data! If I were about to query this particular agent, I could glean a few details:

• She responds really quickly! Most of those rejections come in in under 20 days.
• She might in a few days if she wants to request materials. (But not always! Don’t give up hope, me!)
• She’s apparently  been busy, because she hasn’t responded to any queries at all since May 8. (Again! Don’t give up hope!)

But you know what? I’ve already queried her! Here I am~

See that highlighted submission? That’s me. And that’s what makes this extra fun. I can now sign in to QueryTracker, check the explorer, and watch the people who submitted to her before me log their responses. And that means:

• I can (roughly) tell when she starts responding to queries again. (I took that screenshot last week, for example, and she still hasn’t responded to anyone. So we’re still waiting!)
• If she goes through her inbox in order (which isn’t a given), I can watch the people ahead of me log their responses.
• Based on that, I can roughly guess when she might respond to my query.

And if I triangulate that with her agency’s website, that says she tries to respond to all queries, and usually does so within 4 weeks, I can say… Errrr, I probably should anticipate an answer around early June. So I’ve still got several weeks to go.

So… yes. This can make you obsess a little.

The Data Explorer does have some limitations, though.

The biggest drawback to the Explorer is that it’s self-reported data from the people using QueryTracker. It has some limitations:

• People often forget to choose their book genre, leading to book submissions listed as “Not Specified.” That makes it harder to tell what an agent is requesting.
• QueryTracker tracks Middle Grade and Young Adult books as their own genre, and you can only categorize your book as one thing. I write YA fantasy, so I have to choose: YA or fantasy? And since everyone else has to choose, I have no idea what an agent is actually requesting. They’re requesting YA! But what genre?! They’re requesting fantasy! But is that adult or YA?! I have no idea!
• And, of course, people don’t always record their submissions right. People forget to report when they got a rejection. They forget to close out responses for “no response = no” agents. So sometimes you’ll see weird and likely inaccurate results.

So the data isn’t perfect. But it still gives you a general idea of what that agent’s doing.

This isn’t the only data you can get in QueryTracker, mind you.

If you want to get really number-crunchy, the Data Explorer isn’t actually the most useful tool in QueryTracker. There’s a whole other feature in QueryTracker called “Reports” that does stuff like, telling you an agent’s average response rate, or what genres they’re requesting, or whatever. But that’s a separate feature, and something I should talk about another day.

So, yeah. You don’t have to export the Data Explorer data into Excel and do your own number crunching (unless you really want to). But it’s fun for at-a-glance and real-time information.

In conclusion, this is an awesome way to obsess constantly over your queries.

Querying is slooooooooow. But if you have something like the Data Explorer, you can at least get a rough estimate for how long you might have to wait. Watch the responses to other people trickle in! Watch your submission slowwwwwwly creep down the queue! It’s still going to be a multi-month wait, but at least you know where you are in the queue. Kind of. Maybe. Sort of.

Or you can just be obsessive. That’s fun, too.

 

Advertisements

 

Finding Agents to Query

I’m officially back in the query trenches! I’ve got a brand-spanking-new YA fantasy ready to go, and I’d dearly like to get a literary agent for it.

It’s harrowing! It’s nerve-wracking! I’m anxious!

And, well, that’s a lot of emotional energy. I just sent out my first batch, and… hey, it looks like most could respond any time between now and August. And since that’s a long time to be anxious, it’s time to distract myself!

…By writing a post about querying. This might not be the best plan. But screw it, let’s talk about how I find agents to query.

Step #1: QueryTracker is life.

I’ve looked for agents a ton of ways–I’ve used Writer’s Digest Guide to Literary Agents and their website, gone to a ton of websites, searched through forums… But my absolute favorite tool, and the one I use almost exclusively these days, is the QueryTracker website.

It’s glorious. With a free account, you can find agents, track who you’ve applied to, and get basic statistics. (With a paid account, you can track multiple books and get access to the really awesome statistics–like the absolutely glorious data tracker.)

And it’s simple to find agents:

1. Go to Agents > Search for Agents.
2. In the right column, under “Advanced Search Features,” find the “Select A Genre” drop-down menu.
3. Select your genre.
4. Click “Hide agents who are closed to queries.” (This will be above the Advanced Search area.)

That’s it! A list of agents in your genre will appear on the page.

Step #2: Sorting through the QueryTracker results.

Now, don’t get too excited: you can’t query all of these people.

What are we looking at, and why can’t we query all these people?

You now have a list of agents who might represent your genre. Might. Maybe. But even if they’re all viable agents in your genre, you can only query a subset of them.

First off, an agency may have multiple agents in your genre. This is tricky! Some agencies let you query all their agents (as long as you let each agent reject you before going to the next) and some have a strict policy of “A no from one of us is a no from all of us.” So you’re going to have to choose one person per agency, at least to start–and possibly one person per agency, period.

And that’s assuming that you could query any of the people in that agency. You see, even though QueryTracker gave you a shiny list of potential agents, they still might not be appropriate for your book. An agent might represent fantasy, but they might only be looking for urban fantasy. And if an agent represents multiple age ranges, they might not represent your genre at all–I’ve seen a few agents that are listed under young adult and fantasy, but who only want contemporary young adult and adult fantasy.

So how do you deal with all this?

Research every agency.

Let’s say that you’re looking for YA and your QueryTracker search results include a boatload of agents from Andrea Brown Literary Agency. You now know you have to start with one of them. But who?

1. In QueryTracker, click on any agent’s name from that agency. It doesn’t matter who.
2. You’ll end up on that agent’s page. In the far left column you’ll find that agent’s email (if known), the agency’s website link, and some other information.
3. Click on the agency’s link.
4. Now you should be at the agency’s website. Every agency website will include a page about the agents and a page about their submission process. Start by finding their list of agents. (For the above-mentioned Andrea Brown Literary Agency, that page is here.)
5. Read every agent’s bio. What are they interested in? Do any of them actually seem appropriate for your book? Out of all of these agents, who seems like the best fit for you?
   1. Optional: This is also a good time to check out #MSWL, a promising agent’s Twitter account, or your good ol’ friend Google. These might help you learn whether your story is a good fit for them.
6. Write down the agents who seem most appropriate. But do you have to choose one or can you query one, wait for a rejection, and query the other? Let’s find out!
7. Read the agency’s submission guidelines. You’ll have to dig for that page, too, but you can usually just look for a “Submissions” button. Here’s Andrea Brown Literary Agency’s submission guidelines.
8. Now you have decided which agent to query first. You also know how to query them! Return to QueryTracker.
9. Go back to Agents > Search for Agents. Find the agent you decided on.
10. To the left of their name (and left of the “Query Status” column), there will be a single, unmarked checkbox. Check that!
11. This will add this agent to your “My Query List,” which you can view by clicking “Queries” in the top navigation.

Phew! Now you have this agent on your to-query list.

Now do that again. And again. And again.

Step #3: Keep track of your submission guidelines.

Before you actually query someone, it can be helpful to know what to prepare. Submission guidelines are tricky. What do they want? A query? A query and 5 pages? A query and 10 pages? A query, a 2-page synopsis, and the first chapter? A query, a 1-page synopsis, a biography, and… OK, you get the point. It varies.

And if you want to make querying as easy as possible, you probably want to know who wants what ahead of time. There are a few ways to do this.

Option #1: Use QueryTracker

QueryTracker has a few tools to help you track your data.

1. Go to “Queries” In the top navigation.
2. You should see a list of all the agents you want to query. (If you don’t, click on the “Advanced Search” tab in the right column and click “Outstanding Queries.”)
3. You can see who you queried, when you queried, how many days your query has been out, and a ton of other things. For now, find the “Query Details” column.
4. The second icon in that column (which will be grayed out) is “Add a Note for this Query.” Click on that.

This creates a private note that only you can see. You can track your submission guidelines there (or anything else you want to.)

Option #2: Keep that information on a file on your computer.

I know this is a little low-tech, but I track all my agent research on QueryTracker AND in an Excel file on my computer.

I love my Excel tracker. I write down the agent’s name, what materials they want, and any special notes about what they’re looking for. And since this is Excel, I can see all this information in columns, side-by-side, at a glance.

This is especially fun for keeping track of stuff like “What version of my query I used” and “When the agent should respond by (if ever.)” You can track that stuff in QueryTracker, but only in your private notes. And the stuff in your private notes aren’t visible on your My Queries page, or sortable, and you can’t see them at all unless you open them one at a time. So I use Excel so I can see those extra details without digging.

Step #4: Get your materials ready.

So what do these agents want? You have to make a query letter. But what else? Do you need a synopsis? Do you need a bio? Do you need an ultra-polished, Standard Manuscript Format-formatted version of 5 pages? 10?

Get all that stuff ready.

Step #5: Enjoy querying!

And now you’re good to go. Look at your list, decide who to query in what order (or, hey, go into QueryTracker and assign each agent a Query Priority. It’s under the “Query Details” tab!)

Go back to the submission guidelines for that agent’s agency. Do everything they ask. Send the right materials to the right agent.

Then wait.

And wait.

And wait.

I like to use QueryTracker (or my friendly local Excel file) to track the agency’s estimated response times. Did they say that they respond in 6 weeks, and no response = no? Or  was it “We’ll respond to everything within 3 months”? Write that down.

Then you, too, can settle in for the long haul. And you, too, can write random blog posts to keep your mind–unsuccessfully–off the realization that you’ll be waiting a long time.

So, yes. I guess I’m saying that I’ll probably post a lot more about querying these next few months. You might as well prepare yourself.

 

Writing for Modern Teens, Or: Hey, Want to Feel Super Old?

It’s a busy week! So instead of a proper post, here’s a link I found fascinating. This is from agent Sarah LaPolla, and it discusses what to keep in mind (and to not get too hung up on) when writing for the teens of the 21st century. And if that doesn’t make you feel old, the tweet that started it might:

MG/YA writers: If your pub date is 2015 or 2016, no one in your target audience was born in the ’90s. Use this info while you write. [1/2]

— Sarah LaPolla (@sarahlapolla) August 26, 2014

Yep. And here’s the blog post:

Glass Cases: Writing for the 21st Century

 

Pitch Wars! And Also Some Tips for Writers

First off: Pitch Wars! If you’re participating, you have until the end of the day to send your stuff in. Do it!

…And, uh. Now I’m not really sure what to say. I was going to write a rousing post about Pitch Wars and how everyone had a meager 24 hours to get their stuff in. But then they opened submissions nearly a week early, so most people are already done, the mentors have already been asking for partials and fulls, and today isn’t that special anymore. Well, outside of the fact that it’s the last day to submit.

So I need something else to write about. So here’s Rebecca Dickson on stuff people should have told writers by now.

 

Absolute Write is Amazing

Oh, wow. The 2012 Guide to Literary Agents (yes, I’m aware they’re on 2014 now) listed the Chamein Canton Literary Agency. Since they did both YA and fantasy, I figured I’d glance at their website.

Annnnnd it was gone. I wasn’t sure if they had gone out of business, so I did a quick search. It was worth it–it was so worth it–because I found found this amazing thread. It includes cringe-worthy decisions, sleazy business practices, and Victoria Strauss from Writer Beware!

Chamein Canton Literary Agency (formerly Canton Smith Agency) – Absolute Write Water Cooler

…So, yes, they’re gone. I’m kind of alarmed that they were in the Guide to Literary Agents, and even more alarmed that they had been there for at least 7 years.

But Absolute Write is amazing. I checked several other agents on my list, and this forum regularly has a thread about whether they’re legitimate, how well they’ve done, and how quickly they reply. There’s a lot of other stuff in there, too, but forums drive me nuts. So I haven’t looked around.

 

Query Shark

I was curious if there were any good query letter review sites out there, so I asked about on Reddit. And here’s a fun one:

Query Shark

And I’d have to agree with the one who recommended it–you don’t even have to get your letter reviewed. You can learn tons just by looking at the examples.

(Argh, I need a post with images. I’m tempted to start posting random character sketch doodles, except I don’t want everyone to go blind.)

 

Karen Woodward: The Starburst Method of Writing

I rewrote my query letter last week, and it was not easy. No matter what I did, I ended up with a rambling monstrosity that jumped from topic to topic. There was just too much that was important and too many characters I needed to introduce. I knew that I needed to cut out a lot of stuff, but I couldn’t decide what. What characters should stay? What concepts should I mention? How could I explain the core conflict of my story without getting lost in the details?

I eventually tried one of those “summarize your story in a sentence” exercises that’re usually used for brainstorming or pitch-writing. Here’s the one I tried:

Karen Woodward: The Starburst Method of Writing.

It’s not amaaaaazing, but it was definitely useful. The Starburst Method encourages you to summarize your story in a sentence or two. I didn’t use the one-sentence version in my query, but I did use the longer, three-or-four sentence summary that you end up with near the end of the exercise. I broke up those sentences, edited them, and used them as the lynchpin sentences in my query. Then it was just a matter of filling in the gaps.

I’m very happy with it! The new query is much stronger than the first. I guess it just goes to show that sometimes you need to pull back–way, way back–and look at your story from another point of view.