Fun With QueryTracker: How to Spend Too Much Time with the Data Explorer

As I mentioned in my last post, I’m back in the query trenches. And that means I’m spending way too much time thinking about querying.

So let’s talk about one of my favorite QueryTracker tools: the Data Explorer!

What is the Data Explorer?

The Data Explorer shows every time a QueryTracker user has submitted a query to a specific agent. It shows you their anonymized data: the genre of the book, its approximate length, how it was submitted, when it was submitted, what their response was, and how long it took to get it. And a whole lot of people use QueryTracker. And that means that, while the Data Explorer doesn’t show you every query an agent is getting, you can still see how that agent has responded to hundreds of other queries–in real time!

First thing’s first: this is, unfortunately, a feature you can only use if you have a paid QueryTracker membership. And while it’s not a feature I’d necessarily get a paid membership for, it’s super useful once you’ve made the jump.

So, with that in mind, you can get to the Data Explorer from your Query list. First, add some agents to your query list. Query people, and log those queries! Add agents to your to-query list! I explained how to do some of this in my last post. Once you’ve done that:

1. Go to “Queries” in the top navigation.
2. You can choose what agents to show here–the agents you haven’t queried yet? The ones you have? Choose whatever you want to see under “Advanced Search Filters.”
3. Click this button:

The thing that looks like a stack of pancakes? That’s the Data Explorer. (The arrow beneath it goes to the Query Timeline, which uses the same data as the Explorer. The Explorer is a spreadsheet and the timeline is a graphical, er, timeline.)

Both are cool, but we’re going to click on the pancakes.

What does the Data Explorer look like?

Behold!

I can see every single submission that has been logged in QueryTracker. And this is useful data! If I were about to query this particular agent, I could glean a few details:

• She responds really quickly! Most of those rejections come in in under 20 days.
• She might in a few days if she wants to request materials. (But not always! Don’t give up hope, me!)
• She’s apparently  been busy, because she hasn’t responded to any queries at all since May 8. (Again! Don’t give up hope!)

But you know what? I’ve already queried her! Here I am~

See that highlighted submission? That’s me. And that’s what makes this extra fun. I can now sign in to QueryTracker, check the explorer, and watch the people who submitted to her before me log their responses. And that means:

• I can (roughly) tell when she starts responding to queries again. (I took that screenshot last week, for example, and she still hasn’t responded to anyone. So we’re still waiting!)
• If she goes through her inbox in order (which isn’t a given), I can watch the people ahead of me log their responses.
• Based on that, I can roughly guess when she might respond to my query.

And if I triangulate that with her agency’s website, that says she tries to respond to all queries, and usually does so within 4 weeks, I can say… Errrr, I probably should anticipate an answer around early June. So I’ve still got several weeks to go.

So… yes. This can make you obsess a little.

The Data Explorer does have some limitations, though.

The biggest drawback to the Explorer is that it’s self-reported data from the people using QueryTracker. It has some limitations:

• People often forget to choose their book genre, leading to book submissions listed as “Not Specified.” That makes it harder to tell what an agent is requesting.
• QueryTracker tracks Middle Grade and Young Adult books as their own genre, and you can only categorize your book as one thing. I write YA fantasy, so I have to choose: YA or fantasy? And since everyone else has to choose, I have no idea what an agent is actually requesting. They’re requesting YA! But what genre?! They’re requesting fantasy! But is that adult or YA?! I have no idea!
• And, of course, people don’t always record their submissions right. People forget to report when they got a rejection. They forget to close out responses for “no response = no” agents. So sometimes you’ll see weird and likely inaccurate results.

So the data isn’t perfect. But it still gives you a general idea of what that agent’s doing.

This isn’t the only data you can get in QueryTracker, mind you.

If you want to get really number-crunchy, the Data Explorer isn’t actually the most useful tool in QueryTracker. There’s a whole other feature in QueryTracker called “Reports” that does stuff like, telling you an agent’s average response rate, or what genres they’re requesting, or whatever. But that’s a separate feature, and something I should talk about another day.

So, yeah. You don’t have to export the Data Explorer data into Excel and do your own number crunching (unless you really want to). But it’s fun for at-a-glance and real-time information.

In conclusion, this is an awesome way to obsess constantly over your queries.

Querying is slooooooooow. But if you have something like the Data Explorer, you can at least get a rough estimate for how long you might have to wait. Watch the responses to other people trickle in! Watch your submission slowwwwwwly creep down the queue! It’s still going to be a multi-month wait, but at least you know where you are in the queue. Kind of. Maybe. Sort of.

Or you can just be obsessive. That’s fun, too.

 

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Finding Agents to Query

I’m officially back in the query trenches! I’ve got a brand-spanking-new YA fantasy ready to go, and I’d dearly like to get a literary agent for it.

It’s harrowing! It’s nerve-wracking! I’m anxious!

And, well, that’s a lot of emotional energy. I just sent out my first batch, and… hey, it looks like most could respond any time between now and August. And since that’s a long time to be anxious, it’s time to distract myself!

…By writing a post about querying. This might not be the best plan. But screw it, let’s talk about how I find agents to query.

Step #1: QueryTracker is life.

I’ve looked for agents a ton of ways–I’ve used Writer’s Digest Guide to Literary Agents and their website, gone to a ton of websites, searched through forums… But my absolute favorite tool, and the one I use almost exclusively these days, is the QueryTracker website.

It’s glorious. With a free account, you can find agents, track who you’ve applied to, and get basic statistics. (With a paid account, you can track multiple books and get access to the really awesome statistics–like the absolutely glorious data tracker.)

And it’s simple to find agents:

1. Go to Agents > Search for Agents.
2. In the right column, under “Advanced Search Features,” find the “Select A Genre” drop-down menu.
3. Select your genre.
4. Click “Hide agents who are closed to queries.” (This will be above the Advanced Search area.)

That’s it! A list of agents in your genre will appear on the page.

Step #2: Sorting through the QueryTracker results.

Now, don’t get too excited: you can’t query all of these people.

What are we looking at, and why can’t we query all these people?

You now have a list of agents who might represent your genre. Might. Maybe. But even if they’re all viable agents in your genre, you can only query a subset of them.

First off, an agency may have multiple agents in your genre. This is tricky! Some agencies let you query all their agents (as long as you let each agent reject you before going to the next) and some have a strict policy of “A no from one of us is a no from all of us.” So you’re going to have to choose one person per agency, at least to start–and possibly one person per agency, period.

And that’s assuming that you could query any of the people in that agency. You see, even though QueryTracker gave you a shiny list of potential agents, they still might not be appropriate for your book. An agent might represent fantasy, but they might only be looking for urban fantasy. And if an agent represents multiple age ranges, they might not represent your genre at all–I’ve seen a few agents that are listed under young adult and fantasy, but who only want contemporary young adult and adult fantasy.

So how do you deal with all this?

Research every agency.

Let’s say that you’re looking for YA and your QueryTracker search results include a boatload of agents from Andrea Brown Literary Agency. You now know you have to start with one of them. But who?

1. In QueryTracker, click on any agent’s name from that agency. It doesn’t matter who.
2. You’ll end up on that agent’s page. In the far left column you’ll find that agent’s email (if known), the agency’s website link, and some other information.
3. Click on the agency’s link.
4. Now you should be at the agency’s website. Every agency website will include a page about the agents and a page about their submission process. Start by finding their list of agents. (For the above-mentioned Andrea Brown Literary Agency, that page is here.)
5. Read every agent’s bio. What are they interested in? Do any of them actually seem appropriate for your book? Out of all of these agents, who seems like the best fit for you?
   1. Optional: This is also a good time to check out #MSWL, a promising agent’s Twitter account, or your good ol’ friend Google. These might help you learn whether your story is a good fit for them.
6. Write down the agents who seem most appropriate. But do you have to choose one or can you query one, wait for a rejection, and query the other? Let’s find out!
7. Read the agency’s submission guidelines. You’ll have to dig for that page, too, but you can usually just look for a “Submissions” button. Here’s Andrea Brown Literary Agency’s submission guidelines.
8. Now you have decided which agent to query first. You also know how to query them! Return to QueryTracker.
9. Go back to Agents > Search for Agents. Find the agent you decided on.
10. To the left of their name (and left of the “Query Status” column), there will be a single, unmarked checkbox. Check that!
11. This will add this agent to your “My Query List,” which you can view by clicking “Queries” in the top navigation.

Phew! Now you have this agent on your to-query list.

Now do that again. And again. And again.

Step #3: Keep track of your submission guidelines.

Before you actually query someone, it can be helpful to know what to prepare. Submission guidelines are tricky. What do they want? A query? A query and 5 pages? A query and 10 pages? A query, a 2-page synopsis, and the first chapter? A query, a 1-page synopsis, a biography, and… OK, you get the point. It varies.

And if you want to make querying as easy as possible, you probably want to know who wants what ahead of time. There are a few ways to do this.

Option #1: Use QueryTracker

QueryTracker has a few tools to help you track your data.

1. Go to “Queries” In the top navigation.
2. You should see a list of all the agents you want to query. (If you don’t, click on the “Advanced Search” tab in the right column and click “Outstanding Queries.”)
3. You can see who you queried, when you queried, how many days your query has been out, and a ton of other things. For now, find the “Query Details” column.
4. The second icon in that column (which will be grayed out) is “Add a Note for this Query.” Click on that.

This creates a private note that only you can see. You can track your submission guidelines there (or anything else you want to.)

Option #2: Keep that information on a file on your computer.

I know this is a little low-tech, but I track all my agent research on QueryTracker AND in an Excel file on my computer.

I love my Excel tracker. I write down the agent’s name, what materials they want, and any special notes about what they’re looking for. And since this is Excel, I can see all this information in columns, side-by-side, at a glance.

This is especially fun for keeping track of stuff like “What version of my query I used” and “When the agent should respond by (if ever.)” You can track that stuff in QueryTracker, but only in your private notes. And the stuff in your private notes aren’t visible on your My Queries page, or sortable, and you can’t see them at all unless you open them one at a time. So I use Excel so I can see those extra details without digging.

Step #4: Get your materials ready.

So what do these agents want? You have to make a query letter. But what else? Do you need a synopsis? Do you need a bio? Do you need an ultra-polished, Standard Manuscript Format-formatted version of 5 pages? 10?

Get all that stuff ready.

Step #5: Enjoy querying!

And now you’re good to go. Look at your list, decide who to query in what order (or, hey, go into QueryTracker and assign each agent a Query Priority. It’s under the “Query Details” tab!)

Go back to the submission guidelines for that agent’s agency. Do everything they ask. Send the right materials to the right agent.

Then wait.

And wait.

And wait.

I like to use QueryTracker (or my friendly local Excel file) to track the agency’s estimated response times. Did they say that they respond in 6 weeks, and no response = no? Or  was it “We’ll respond to everything within 3 months”? Write that down.

Then you, too, can settle in for the long haul. And you, too, can write random blog posts to keep your mind–unsuccessfully–off the realization that you’ll be waiting a long time.

So, yes. I guess I’m saying that I’ll probably post a lot more about querying these next few months. You might as well prepare yourself.

 

On Writing a Fiction Series–and How Agents and Publishers Make for Fluid Plans

I attended the New England SCBWI writing conference back in April, and one of the most intriguing panels I attended–and the one that’s stayed with me the best–was called “And Then There Were More: The Art of Writing a Series with Agent Ammi-Joan Paquette.”

I’m a fantasy author, so–be it for better or for worse–series are part of the landscape. And when I plan a trilogy, I only know one way to do it. I’m an outliner, yes? So if I was going to make three books, I’d outline all of them at once. I’d think big, come up with a large conflict, and then break it into three, self-contained arcs that inch closer to the “true” final battle. This is how I think.

But know why this panel stuck with me? Because Ms. Paquette explained that you can’t really think that way if you’re getting published with a traditional publisher.

So, my friends, if you’re one of those folks who wants to go the big, big publisher route, gather ’round and listen. Here was her advice.

A publisher might not agree to a full series right off the bat.

The crux of Ms. Paquette’s talk was that, if you’re getting published with a big publisher, guess what? You can’t choose whether you get a sequel or not.

You can want one. You can tell the publisher you have ideas for a series. That’s great! Publishers love knowing you’re ready to write more. But do you actually get to say “Hey, guess what, I’m taking a three book deal or nothing?” Well, probably not. (Not if your agent wants to steer you clear of the chance they say “Great! Nothing it is!”)

Instead, the publisher gets to decide if you get one book, two books, or whatever. And if you’re new, unproven, or they just aren’t sure about this project yet, they may want to wait and see.

So they only sign a contract with you for one book. They want to wait and put out the first book before making any decisions. They want to see if there’s any interest in it. Is it selling well enough to justify a sequel? If so, awesome! Let’s do more! If not, oh well! We all got one book out of it, didn’t we?

…And that means you have to change how you think about planning a series.

So, you can’t guarantee you’ll be given the number of books you want. How on earth do you write a series?

Ms. Paquette recommended:

• Write one standalone novel, which has potential for more novels, but doesn’t require them.
• Put all your best ideas in there, because:
  • If you want a chance at a sequel, you need to blow sales out of the water. Your best shot is the idea that you love the most.
  • Your readers will only choose to read book #2 if book #1 blows them away.

I mean, this makes sense, right? The idea that you have the most passion about is the one you’ll write the best.

And if you were planning a trilogy with two small crises you kind of care about, leading up to one mega-ending that you love dearly, then you could shoot yourself in the foot. if Vaguely Interesting Conflict #1 sells so-so, what publisher would want to pay for Middling Book #2? Who would read 500 pages and two books of buildup just to reach the thing you really wanted to write about in book #3?

So you frontload that stuff. You use all your best ideas in book #1.

This turned my thinking around,and… also made it really hard to plan.

OK. Fair warning: I do a lot of how-tos on this blog where I give advice about writing. What follows is not advice. It is me, whining.

At the beginning of this post, I said that I plan linearly: If I do a series, I think of one big crisis and break it into pieces. But let’s think about that: if I put my best ideas first, in book #1, then… I can’t really plan like that, can I?

This is really hard for me! Ok, so I should… write one standalone book with my best ideas. But have more ideas! Just not the ideas that made me desperate to write
this thing. Just other ideas, which are hazy ideas, which could become full-fledged books, if they needed to. But which aren’t yet! But still have those ideas, because the publisher wants to know you have a plan.

Ooof. So many variables.

I mean, I’ve done this before. Justice Unending is a standalone novel with series potential. It’s one book, it has a crisis, and it resolves it. It has an really, really open ending that leaves room for more novels. I just didn’t plan any. I wrote one book and did not, in the process of writing that book, think about what book #2 could be about. That’s great for pitching (apparently) and terrible for my own personal planning, because it’s way harder to feel like I’m done and then to think, “OK, but if I was going to do more, what would I do?”

(Apparently I should, though, since all the book reviews mention wanting a sequel.)

And my current novel–which is not a sequel to Justice, sorry!–is just a standalone adventure in one mysterious land, designed so that this adventure in this country would be resolved, and any other sequels (if there were any) would just be other adventures in other places. You know, almost episode-style.

But this is tricky. It is, undoubtedly, way easier to plan if you know where you’re going and how you’re going to get there, and this is something I struggle with mightily. Because writing in limbo–the book that can be book one-of-one and also book one-of-three–is hard.

This is the sort of thing that makes self-publishing way easier. At least then no one’ll tell you you can’t have a series if you want to have a series. But if you’re going the traditional publication route, you’ve got to be a little more flexible.

All’s fair in love and marketing, I suppose.

 

What I’ve Learned from Querying

I’ve been querying my YA fantasy novel since September 2014, and oh man, it’s been a journey. I’m not quite done, so I can’t talk about stats yet, but I can definitely talk about the random things I’ve learned.

Lesson #1: I hate competitions.

I really, really, really hate competitions.

I’ve participated in PitMad, Pitch Wars, WriteOnCon, and Miss Snark’s First Victim’s Secret Agent. They’re great resources, but I don’t know if I like them.

And really: It’s me, not them. Contests consume me. I find myself hovering over the computer at all hours of the day, stalking the most successful entries and trying, desperately, to figure out what they’re doing right and I’m doing wrong. I get super competitive, I stay up late, I obsess until I have to force myself away from the computer, and then… well, I crash. Because that’s not sustainable. I almost always came away feeling miserable and spent.

These are wonderful resources. But they’re also crazy-stupid stressful. I’ll probably participate in more in the future, but I’ve got to be super careful. I have a lot more success in quieter, more private, less competitive situations… Like, you know, just querying agents directly.

Lesson #2: Fantasizing about success is poison.

When I first started querying, I got super into it. Every time I sent a query I spent hours pouring through the agents’ backlists and dreaming about what would happen if they liked my novel. That giddiness kept me going even when I didn’t feel up to querying.

But every time my emotions went up, they had to come down.

This also might just be me: If I get excited about something, there are only two options left for me. I either maintain that excitement (because all my dreams came true!) or I’m disappointed. And the more excited I am, the more disappointed I have to be.

And if it’s already hard to query, you can darn well bet it isn’t easier for me to depress myself first.

This was especially true whenever I got a full manuscript request. It was tempting to keep myself up at night going, “OMGGGG, I’m one step away from an offer! Most people don’t get this far!” Nope, that sucks, too.

Enthusiasm is poison to me. The best I can manage is a business-like professionalism. “Ah, a full request. Great. Let’s see how it pans out.” That’s a level of emotional involvement I can keep up forever.

Lesson #3: I probably was a little too cautious about querying.

For several months, I queried 10 agents at a time and waited for (almost) all of them to respond before I tried again. I was following some commonly heard advice: Send 10 queries, see how it goes, and then use your response rate to measure whether you’re doing OK or not. So I did that. Forever.

The problem was, this made me read too much into my response rate. I got two full requests in my first 14 queries. That’s really good, right? Then I got nothing for the next 34! That’s nearly 40 queries without even a personalized rejection! That’s awful, right? That’s “There’s something super wrong with your query” levels of bad, right?

Or, er, is it?

Really, numbers don’t mean anything. Queries are random. Some people like stuff, some people don’t. You can’t literally crunch your numbers, calculate a “success rate” and determine the numerical strength of your novel.

I had gotten some requests, so my novel had potential. Eventually I just sucked it up and blew through the rest of my agent list. But by the time I had done so, I had taken already slow process and drawn it out to almost a year.

Lesson #4: Don’t let the querying process keep you away from writing.

It’s really tempting to get deeply, deeply involved in the querying process–to spend hours and hours pouring over your query and triple-quadruple-quintuple checking your first few chapters and getting feedback, feedback, and more feedback! There are contests! (See above.) There’s #MSWL!

And QueryTracker! QueryTracker has stats! You could spend hours pouring over each and every agent you’ve queried, trying to guess where they are in their inbox. Oooooh, they’ve rejected all the queries ahead of mine! Maybe I’ll get an answer soon! Oh, this one’s rejected queries before and after mine! Am I in the “maybe” pile?

And… yeah, that’s just another form of getting my hopes up, isn’t it?

So yeah. If lesson #1 is to be zen about querying, lesson #2 is to query and forget about it. I remind myself to check in 3-4 months if I get a manuscript request, but that’s it. Queries go in the memory drawer, where I don’t have to think about them unless the agent responds one way or another. I have to go back to writing, focus on a new project, and let life go on. Otherwise I will literally lose hours of writing time.

Lesson #5: Querying is how you learn about querying. Do it sooner rather than later.

I waited until I had the best story I had ever written to query. I had kinda-sorta queried agents before, but… not really. I tried once. With one novel. I sent it to 10 agents, shelved it, and never tried again. I wasn’t really trying, because I knew the book wasn’t that good and I wanted to write a better one.

And while that’s not bad–good on me for recognizing that I had a lot to learn!–I also missed out on a chance to learn about querying.

Query letters, synopses, how to find agents, how agents work, what to do when you get a request… These are all things you learn by querying agents. And it’s stressful. And emotional. And often upsetting.

It also gets easier with time.

It’s like all sorts of things: You start out clumsy and confused, you don’t have any idea what you’re doing, and it’s stressful. But by the time I had sent out all my queries, I felt good. I was a pro at this. I knew what to do, what worked, and what didn’t. I hadn’t sold a book, but I had a pretty darn good run.

And I should have queried sooner. Because then I could have learned this all sooner, gotten it out of my system, and had a way easier time with this one.

 

Reasons Why Your Manuscript Could Be Rejected… In the First Paragraphs

OK, so. A few weeks ago, I was terribly worried about book reviews. But then I finished Shadow Scale by Rachel Hartman, and discovered that she still very honestly reviews YA books.

So there you have it. It probably doesn’t matter that much if you review books.

So let’s move on to something that actually is a major issue: The fact that agents get so many submissions that they often decide to keep or reject your book based on the first page. Or even the first paragraphs.

This is not new information. This is not even surprising. But a kind reviewer linked me this post from the Author! Author! blog. It is absolutely terrifying. And possibly inspiring. And terrifying.

Author! Author! » The scariest Halloween ever: submitting your first page to a bunch of agents for critique

Let the “Do I do any of those!?” panic begin!

 

Should Writers Write Book Reviews?

Here’s a question I don’t have an answer to: Should a writer also write book reviews? Unsurprisingly, opinions differ. (Here’s a recent thread from Absolute Write.)

(EDIT: Eep! It just occurred to me that this isn’t clear. I’d never argue that a writer who doesn’t review books should start. I’m asking from the other angle: Is there any danger for writers who do like writing reviews?)

On one hand, you have those who are pro-reviews: They write book reviews because they’re a service to readers. These folks feel that an honest, detailed, and well-articulated review will help others decide whether to purchase a book. They will write positive or negative reviews as needed.

On the other side, you have folks who believe it’s a conflict of interest. They believe that other authors in your genre should be your colleagues, your allies–and if you openly discuss how flawed their books are, you’re treating them more like competition. And if you’re actually out there and published, negative reviews can seem like a backhanded way of promoting your own work.

(And then there are lots of people who just won’t review anything that they didn’t like, for a variety of personal reasons. That also makes perfect sense, though it’s outside the scope of this post.)

That’s food for thought. I can see why an author–particularly one who’s already published, and especially one published through a large publisher–might not want to publicly post reviews of other authors’ novels. Once you’ve published, your name becomes part of your PR, and anything attached to your name becomes part of your brand. You are then Author X, Published with a Big 5 Publisher, who hates the most popular novel that came out in their genre this year. It’s easy to see why you might not want to take that stance.

So what does that mean for aspiring authors? For folks like me, who doesn’t have an agent and hasn’t published a book?

I have no idea.

I doubt it matters for me: I don’t have a fanbase, I’m not widely followed, and no one is going to care if I 1-star a popular book. But I’d be lying if I said I never worried. I’ve given middling reviews to books and then queried their author’s agent. Sure, I’m honest and non-confrontational on Goodreads–but am I spoiling my changes? If I, in some hypothetical future, actually publish a novel, will I wish I hadn’t nitpicked every YA novel I read?

It’s an interesting question. And not an easy one.

 

New Leaf Literary and Media on agents and “It’s good, it’s just not for me.”

I’m querying! That means I glom onto absolutely everything I find online that is related to the process of querying. In fact, I am currently I’m sitting on a treasure trove of agent-related links, none of which I have actually bothered to post here. So it’s time. I am actually going to start posting these things.

So here’s one: A post from New Leaf Literary and Media on what it means to them when they have to give the heartbreaking response of “Your story is good, but it’s just not for me.”

When agents reply, "It's good, just not for me," isn't that admitting to being gatekeepers to traditional publishing? – New Leaf Literary & Media, Inc..